Currently, the Unemployment Insurance "ledger" is a collection of records imbedded in legacy files along with other UI-related records. The goal is to extract these records into a commercial General Ledger facility (PeopleSoft) and to communicate with Services exposed on that facility to log transactions.
The current ledger was written several
decades ago and is no longer able to
efficiently handle today’s UI tax
business. The ledger has not been able
to handle the size and quantity of data,
becoming increasingly stressed to its
limit over the past decade. Currently
the ledger is not capable of accounting
for two penalty liabilities; these
liabilities are maintained on a
separate Penalty System. Maintenance
of employer accounts is largely a
manual process that requires extensive
training for staff to become productive
in the required tasks. Currently, few
adjustments to the ledger are
automated. This process shall include
the ability to process remittance
adjustments, post returns, payments,
and voluntary payments to an Employer
Account, create employer payments
online, perform daily remittance
balancing, and interface with Tax and
Finance late filer information and
Failure to file data. The product
shall enable the ability to generate an
on-demand count of the number of
employers that would be considered
delinquent at the given point in time
that the query is executed, produce a
daily pre-delinquency count and store
the information for review, select
employers to receive a pre-delinquency
notice (NYS45G) and generate a sample
of the data to be printed on the
NYS45G. The project shall provide the
ability for an employer to submit an
inquiry via the Web, and the ability to
adjust or cancel a liability on an
employer’s account, make an
adjustment to an employer’s UI tax
return information, adjust a payment(s)
applied to an employer’s account and
apply a rate adjustment to any returns
already posted on an employer’s
account. This item was identified as
the top Employer Tax priority item in
terms of addressing operational pain
points and providing savings to
operations in staff time and work
effort that replace the current
employer ledger with a newer,
friendlier ledger.
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